Overbooked people and idle people usually exist in the same organization at the same time — the problem is nobody can see it. That visibility gap is exactly what resource management software solves: it pulls every person's assignments, availability, and skills into one schedule so managers can staff projects based on actual capacity instead of memory or spreadsheets.
The category spans lightweight visual schedulers built for agencies and small teams, all the way up to enterprise workforce planning suites that forecast demand across thousands of people and multiple business units.
We researched pricing and features directly from each vendor's own site to put together this list of seven real, currently-active resource management platforms — no filler picks, no discontinued products, and no review-aggregator scores standing in for firsthand research.
Info
Quick Summary: Float (from $7/scheduled person/month) and Resource Guru (from $4.16/person/month) lead for agencies and professional services teams wanting fast, visual scheduling. Runn (from $10/person/month) and Ganttic (from $25/month) suit mid-market teams juggling both people and equipment, Hub Planner rounds out the mid-market with modular premium extensions, while Saviom and Kantata (both custom, quote-based) cover large enterprises needing deep workforce forecasting and PSA-grade delivery management.
Why You Need Resource Management Software
Tracking availability in a spreadsheet works until you're juggling more than a handful of people across overlapping projects. A dedicated resource tool pays for itself once staffing decisions start affecting delivery and margin:
- Fewer overbooked and idle people: A live capacity view flags who's over-allocated and who's sitting idle before it turns into missed deadlines or wasted payroll.
- Better margin visibility: Comparing planned hours against actuals and billable rates shows which projects and clients are actually profitable.
- Faster, fairer staffing decisions: Skills, availability, and workload sit side by side, so assignments go to the right person instead of whoever comes to mind first.
- Realistic project timelines: Scheduling against real capacity instead of hope prevents the slippage that comes from double-booking key people.
- One source of truth across teams: Finance, delivery, and resourcing leads all work from the same live schedule instead of reconciling separate spreadsheets.
Best 7 Resource Management Software in 2026
1. Float
Float is a visual resource scheduling tool built for professional services and creative teams, combining drag-and-drop scheduling with capacity planning, project scoping, and margin tracking in one clean interface.
Pricing: Starter plan from $7 per scheduled person/month; Pro plan from $12 per scheduled person/month; Enterprise plan with custom pricing. A 30-day free trial is available.
Key features:
- Drag-and-drop resource scheduling
- Capacity and time-off management
- Project scoping and margin tracking
- Rate cards for cost and billing rates
- Estimates vs. actuals reporting (Pro)
Best for: Agencies and professional services teams wanting fast, visual scheduling with margin tracking.
2. Resource Guru
Resource Guru is a straightforward scheduling tool for people, equipment, and meeting rooms, built around a simple drag-and-drop grid that avoids the complexity of larger PPM suites.
Pricing: Grasshopper plan from $4.16 per person/month; Blackbelt plan at $6.65 per person/month; Master plan at $10 per person/month, all billed annually.
Key features:
- Drag-and-drop scheduling grid
- Leave and time-off management
- Clash management to prevent double-booking
- Custom fields and reports
- Multiple resource types (people, equipment, rooms)
Best for: Small to mid-sized teams wanting simple, affordable scheduling without a steep learning curve.
3. Saviom
Saviom is an enterprise resource management and workforce planning platform used by large, multi-project organizations that need forecasting, capacity modeling, and what-if scenario planning at scale.
Pricing: Custom, quote-based pricing using Power and Lite license tiers; pricing does not change as your managed headcount grows.
Key features:
- Enterprise-grade capacity forecasting
- What-if scenario modeling
- Skills and competency-based staffing
- Configurable dashboards and BI reports
- Multi-project, multi-region resource pooling
Best for: Large enterprises needing deep workforce forecasting and scenario planning across many projects.
4. Runn
Runn is a resource and capacity planning tool that pairs visual scheduling with real-time forecasting, letting teams see the financial impact of staffing decisions as they make them.
Pricing: Free for 5 or fewer managed people; Starter plan from $10 per managed person/month; Professional plan from $14 per managed person/month, with plans starting at 20 resource seats.
Key features:
- Real-time capacity and utilization forecasting
- Scenario planning and what-if views
- Unlimited placeholders for unstaffed roles
- Integrations with Harvest, WorkflowMax, and more
- Financial forecasting alongside scheduling
Best for: Growing teams wanting forecasting and financial visibility built directly into resource scheduling.
5. Kantata
Kantata (formerly Mavenlink) is a professional services automation platform that combines resource management with project delivery, budgeting, and business intelligence for agencies and consultancies.
Pricing: Custom, quote-based pricing tailored to company size and workflow; contact Kantata's PSA advisors for a quote.
Key features:
- Resource optimization with skills matching
- Integrated project financials and budgeting
- Business intelligence and forecasting dashboards
- Time and expense tracking
- PSA-grade delivery management
Best for: Agencies and consultancies wanting resourcing built into a full professional services automation suite.
6. Ganttic
Ganttic is a Gantt-based resource scheduling tool that plans people alongside equipment, vehicles, and facilities in one visual timeline, aimed at teams managing mixed resource types.
Pricing: Free for organizations with fewer than 10 resources; PRO plans start from $25/month based on the number of resources being planned, with unlimited free users on every plan.
Key features:
- Gantt-style multi-resource timeline
- Plans people, equipment, and facilities together
- Custom reports and utilization views
- Unlimited free users per account
- API access on paid plans
Best for: Teams scheduling equipment or facilities alongside people in a single Gantt view.
7. Hub Planner
Hub Planner is a resource scheduling and reporting platform with a modular structure, letting teams start with core scheduling and add premium extensions like timesheets and approvals as needed.
Pricing: Priced per resource, per month on a license subscription basis, with Plug & Play, Premium, and Enterprise tiers; a 14-day unlimited trial is available.
Key features:
- Drag-and-drop resource scheduler
- Modular premium extensions (timesheets, approvals)
- Custom reporting and analytics
- Vacation and time-off management
- Unlimited projects on the entry plan
Best for: Teams wanting core scheduling now with the option to add premium features as they scale.
| Tool | Best For | Starting Price | Standout Feature |
| Float | Agency and professional services scheduling | $7/person/month | Margin tracking + rate cards |
| Resource Guru | Simple multi-resource scheduling | $4.16/person/month | Clash management |
| Saviom | Enterprise workforce forecasting | Custom | What-if scenario modeling |
| Runn | Forecasting with financial visibility | $10/person/month | Real-time utilization forecasting |
| Kantata | PSA-grade agency delivery | Custom | Integrated project financials |
| Ganttic | Mixed people + equipment scheduling | $25/month | Gantt-style multi-resource view |
| Hub Planner | Modular scheduling + reporting | Per resource/month | Premium extension add-ons |
Final Thoughts
Team size and resource complexity should drive this choice more than any single feature. Small teams and agencies wanting quick, visual scheduling are well served by Resource Guru or Float, both priced per person with minimal setup.
Teams that need forecasting and financial visibility alongside scheduling should look at Runn, while those managing equipment or facilities alongside people will get more from Ganttic's mixed-resource Gantt view. Agencies running full PSA workflows should evaluate Kantata, and large enterprises with complex, multi-project forecasting needs should look at Saviom.
Whichever tool you choose, treat resourcing as a living process rather than a one-time setup — availability and priorities shift constantly, and the tools that surface conflicts automatically are worth the subscription on their own.
FAQ
What's the best resource management software overall?
Float is the best overall pick for most teams thanks to its clean visual scheduling and accessible per-person pricing. Larger enterprises with complex forecasting needs may get more value from Saviom instead.
How much does resource management software cost?
Small-team tools like Resource Guru start around $4.16/person/month, mid-market platforms like Float and Runn run $7-14/person/month, and enterprise suites like Saviom and Kantata use custom, quote-based pricing.
Is there a free resource management tool?
Runn offers a free plan for 5 or fewer managed people, and Ganttic is free for organizations with fewer than 10 resources. Most other platforms on this list offer a free trial rather than an ongoing free tier.
What's the difference between resource management and project management software?
Project management software focuses on tasks, timelines, and deliverables for a single project. Resource management software focuses on people and capacity across all projects at once, answering who is available and who is overloaded.
What features matter most when choosing resource management software?
Prioritize a clear, real-time capacity view, support for the resource types you actually schedule (people, equipment, or both), integration with your existing project and finance tools, and pricing that scales sensibly with headcount.